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- Verify with state and/or federal agencies that electronic or scanned signatures on consent forms is acceptable.
- Verify with state and/or federal agencies that electronically generated or submitted controlled substance reports are acceptable.
- Determine how long the paper portion of the records must be kept and determine best method for storing these files as they are rotated out of use.
Technology ConsiderationsConsiderations
- Will you have computers in each exam room?
- Where will they be located? Is there enough space?
- Will laptops, desktop computers, or tablets work best in the space?
- Do you have connectivity to the server in each exam room? (Hardwired or Wireless)?
- If wireless, is there a stable connection? (If there are wireless disconnects, the client application will immediately lose connection with the server and any data entered that wasn't saved, will be lost).
- Are there enough computers in the hospital to ensure everyone will be able to access the information they need in a timely manner?
- Do your computers meet or exceed system requirements?
- If you are going to start scanning patient history from other hospitals, attaching images, or other scanned documents, you will want to make sure there is enough space on the server to store these attachments. (With proper configuration, DVMAX automatically puts the images in a folder on the server).
- Do you need any other technology to improve the user experience? (Large televisions to display appointment visit report or treatment plans to do items)
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