How to add a new Cubex provider code into DVMAX

Owned by Joya Coen
Jul 20, 2022
2 min read

This document will assist technicians in the situation where a client has a Cubex setup already in place and they are adding a new code to their system.

 

Applies to: Clinics already using Cubex integration with DVMAX 8.5 (or higher).

 

  1. The client will have to first add the new product manually to Cubex and inform you of the code they are using for that item within Cubex.

  2. Obtain the bill code information and description of the item. Create a new one if needed. Ensure the bill item is checked off as a Lab Requisition item and enter their Cubex code in the provider code field of the bill item.

  3. Add the requisition code in Integrations Setup Wizard (if on v8.7 or higher) or Requisition Setup Wizard (if on v8.5-v8.6.3)

  • From the Section pull-down, choose General Management

  • Click on the Utilities tab

  • Choose Integrations Setup Wizard (if on v8.7 or higher) or Requisition Setup Wizard (if on v8.5-v8.6.3)

  • Choose Cubex as the provider

  • Click on the Provider Codes tab

  • Click on the Add button

  • In the new window that opens, enter the code and the name, click OK

  • Click on the 

  • You do not need to check off the Expand Items box, assign items to instruments, or add test items

  • Click OK

  • Now let's link the item, click on the Billing Codes tab and locate the bill item that you will be using to generate the requisition

  • Double-click on the line and search/select the provider code. Click Select. 

 

After the above steps, test this with a patient. A requisition should now be generated and when submitted, should be received by Cubex.

 

**If the above step 3 doesn't work - manually add the cubex code to requisition codes table in Data Editor using steps below:

Navigate to data editor. Filter for the RequisitionCodes table and hit Search. Search for Lab Provider is Cubex and make sure the code they created is not listed here.

While in the RequisitonCode table, click New.

  • If you are unable to manually enter any fields you will need to apply a formula to the line to get the following information in:

  • Add the RequisitionCode as the Code manually to the line

  •  Add the Name to match the bill item

  • Add the Description to match the drug type, for example, "Morphine"

  • Add the Lab Provider as Cubex

  • Close out of Data Editor

Once the requisition code is in Data Editor take the following steps:

  • Section, General management

  • Utility tab and Integration setup wizard

  • Set provider to Cubex

  • Clicked on the billing codes tab

  • filter for bill item code and double-click it to open

  • From the Select a Provider window - find your newly created code and select it

  • Confirm the billing code is now linked to a cubex provider code.