How to Install and Run Customized ASAP 4.1 State Dispensing Report for California

Owned by Deena Baldwin
Last updated: Mar 24, 2022
2 min read

Applies to Versions: DVMAX 8.5 and Up

Operating Systems: Macintosh & Windows

Step 1: Obtaining and Installing the report for DVMAX Server

Click the following link to download the report. https://dvmaxkb.atlassian.net/wiki/spaces/DP/pages/1179817 You'll want to download it to the desktop of your DVMAX Server computer.

Unzip the file on your desktop labeled WAStateControlDrugCA Customized.zip.
Open the extracted folder and locate the WAStateControlDrug folder.
Right click the folder and choose Copy.

 

If you're on a Windows Server

Navigate to your DVMAX Server installation, typically located in:

C:/Program Files/DVMAXProgramFiles7/DVMAXServerFolder

Open the Server Database folder.

Open the WebFolder.

Open the practice folder.

Open the customReports folder.

Go to the Edit menu and choose Paste.

You should see the WAStateControlDrug report appear with the other reports in this folder.

Close all open windows. The report is now installed and no further work is necessary on the Server. Proceed to Step 2.

 

If you're on a Macintosh Server

Navigate to your DVMAX Server installation, typically located in:

Macintosh HD:Applications:DVMAXProgramFiles7:DVMAXServerFolder

Right Click the DVMAX Server program and choose Show Package Contents.

Open the Contents folder.

Open the Server Database folder.

Open the WebFolder.

Open the practice folder.

Open the customReports folder.

Go to the Edit menu and choose Paste.

You should see the WAStateControlDrug report appear with the other reports in this folder.

Close all open windows. The report is now installed and no further work is necessary on the Server. Proceed to Step 2.

Step 2: Load the Report into DVMAX

Proceed to a DVMAX Client workstation, and log into DVMAX as the Administrator.

Go to the Section menu and choose System Constants.

Click on the User Settings tab.

First, click the Reload Custom Reports button near the top right. No confirmation will occur.

Second, verify your web server is running. Near the bottom left of the same window, make sure Start Web Server Automatically is checked.

Also make sure it says Web Server is Running - if not, click Start Web Server and confirm the prompts with the default settings.

Click OK to close System Constants.

Step 3: Running the Report

In DVMAX Client, click the Section menu and choose General Management.

In the lower portion of the Reports window, will be a list of Custom Reports. Scroll down the list to locate the WA State Controlled Drug Report.

Note: If you do not see the list of Custom Reports in the lower window, you may need to contact DVMAX Technical Support to enable this licensed module. The module is free.

  1. Double click the report and it should launch the report in your web browser window.

    Move into the report setup menu.

    Take the DEA# from the provider who's report you want to run and place it in the pharmacy field.

    Save

    Run the desired date range and save the results.

    Repeat Steps 1-5 of Running the Report for each provider who scripted a reportable controlled substance during the desired time frame.

NOTE: Prescriptions with missing DEA# will not be accurately reported. This only happens if a doctor without a DEA# prescribed a reportable controlled substance in the selected time frame.